Executive Assistant (Maternity Cover)

Our Mission:

Launched in 2012, Tinder® revolutionized how people meet, growing from 1 match to one billion matches in just two years. This rapid growth demonstrates its ability to fulfill a fundamental human need: real connection. Today, the app has been downloaded over 630 million times, leading to over 97 billion matches, serving approximately 50 million users per month in 190 countries and 45+ languages - a scale unmatched by any other app in the category. In 2024, Tinder won four Effie Awards for its first-ever global brand campaign, “It Starts with a Swipe”™

Administrative Support:

• Coordinate and manage two busy Executive Calendars, including scheduling meetings, appointments and travel arrangements.
• Prioritize and ensure efficient use of the Executives’ time
• Regularly update and maintain calendars’ entries, considering time zone differences and potential conflicts
• Arrange meeting logistics, such as booking rooms, arranging video conferencing and catering where required
• Build team presentations, meeting agendas, maintain meeting notes, and optimize meetings for different time zones to support our distributed global team
• Ensure responsiveness and have a strong sense of urgency for timely communication and take the initiative to keep stakeholders informed
• Coordinate domestic and international travel and provide ongoing support such as rebooking flights and/or handling unexpected changes
• Perform monthly expenses reconciliation on Workday 
• Create and help facilitate onboarding plans for new team members and leaders
• Prioritize, multi-task, and handle a continuously evolving environment
• Ensure a high level of confidentiality and professional integrity

Events & Special Projects:

• Support with office maintenance duties as required
• Manage projects and communication by providing status updates and ensuring that cross-functional partners are included in meetings and communications
• Work with department leaders to establish a budget allocation to cover team needs, manage team budgets, and coordinate expense management
• Partners with cross-functional teams to plan and execute team offsites
• Identify the team’s learning and training opportunities and partner with our Talent Development team to work on resources or communicate training needs
• Complete other duties as assigned

You have:

• 2 to 4 years of work experience supporting at the executive level
• Experience supporting global teams  in multiple time zones  is a plus
• You are proficient in using Google Suite and other collaboration tools such as Slack
• You can juggle multiple responsibilities with unwavering attention to detail at all times
• You have excellent communication skills and match your communication style to the specifics of the situation and the type of audience
• You are a creative problem solver. We are not a “one size fits all” company and are not looking for off-the-shelf solutions. You think on your feet and find solutions to problems that are anything but clear-cut
• You are a Self Starter and love to work autonomously and meet/anticipate deadlines. You can identify gaps and streamline processes with little to no guidance from others. You use your initiative to make decisions in an ambiguous environment and promptly
• You act with total discretion, integrity, and diplomacy and apply sound judgment in responding to circumstances
• Ability to adapt to ever-changing priorities 
• Excellent time management skills
• Team player